“IN THE NAME OF ALLAH, THE BENEFICENT AND THE MERCIFUL”
CONSTITUTION AND BY-LAWS OF MASJID BILAL IBN RABAH, INC.
ARTICLE I: DEFINITIONS
SECTION I: NAME
The name of the corporation shall be Masjid Bilal Ibn Rabah, Inc., and is to be referred to hereinafter as the MASJID.
SECTION II: OPERATIONS AND ACTIVITIES
The operations and activities of the Masjid shall be in conformity with the Holy Qur’an and Sunnah of Prophet Mohammed. (Peace be upon him.)
SECTION III: TYPE OF ORGANIZATION
The Masjid is an Islamic, charitable, non-profit religious corporation organized under the laws of Kentucky under Chapter 273 of the Kentucky Revised Statutes, and qualified as a Section 501(c)(3) corporation under the Internal Revenue Code.
ARTICLE II MISSION, PURPOSE, OBJECTIVES AND ACTIVITIES
SECTION I: MISSION
The Mission of the Masjid shall be to:
- Promote and enhance the teaching of Islam according to the Holy Qur’an and Sunnah of the Prophet Mohammed. (Peace be upon him.)
- Provide services to the Muslim community and to the general community in the region in order to improve the cultural, social and intellectual quality of life.
- Offer its members and associates an ideal environment for raising families in accordance with Islamic values, integrated with their respective cultural traditions.
SECTION II: PURPOSE
The purpose of the Masjid is to:
- Hold prayers and teach Islamic principles.
- Conduct social, cultural, educational and other activities in the Islamic tradition.
- Present Islamic beliefs and teachings to the local.
SECTION III: OBJECTIVES
The objectives of the Masjid are to:
- Encourage and enable individual Muslims to build and strengthen their Islamic personalities.
- Encourage and promote the establishment of a stronger Muslim community in the local area.
- Present the religion of Islam to people of other faiths and promote friendly relations between Muslims and non-Muslims.
- Serve the broader community and promote cooperation with other non-political groups working towards the social enhancement of the community.
SECTION IV: ACTIVITIES
The Masjid shall engage itself only in such activities as may be allowed under local, state and federal laws related to non-profit religious organizations.
ARTICLE III: MEMBERSHIP, PARTICIPATION, CONFIDENTIALITY AND CONFLICT RESOLUTIONS
SECTION I: MEMBERSHIP ELIGIBILITY
- All Muslims are eligible for Individual Membership, subject to procedures set forth by the Board of Trustees.
- Regular Membership is Individual Membership with voting rights; and the minimum age for Regular Membership is sixteen years.
- Youth Membership is Individual Membership with no voting rights at the General Masjid Membership meetings; and the minimum age for Youth Membership is twelve years.
SECTION II: PARTICIPATION
- All Muslims (members and non-members) are eligible to participate in all the activities of the Masjid.
- Children under twelve may participate in all Masjid activities with supervision.
- Non-Muslims are welcome to participate in all Masjid activities and worship services, and in special functions by invitation.
SECTION III: CONFIDENTIALITY AND CONFLICT RESOLUTIONS
- Members “shall keep confidential the business and activities of the Masjid, and shall only discuss same with other good-standing members.
- Members who have concerns or conflicts shall exhaust all internal means for resolution before appealing to outside persons or institutions.
ARTICLE IV: GENERAL MASJID MEMBERSHIP
SECTION I: COMPOSITION
The General Masjid Membership is comprised of all regular members in good standing.
SECTION II. GENERAL MASJID MEMBERSHIP
- An annual general meeting of all Masjid members shall be held in December of each year on a date and at a time set by the Board of Trustees.
- The date and time of a General Masjid Membership Meeting shall be communicated to all members, announced in the Masjid and posted on the Masjid bulletin board not less than two weeks prior to the date of the meeting.
- The Chairman of the Board of Trustees shall preside over the meeting.
- The Board of Trustees shall have the authority to call special meetings of the General Masjid Membership.
SECTION III: QUORUM
A quorum for a general Masjid Membership Meeting shall be one-third of the regular members in good standing. If a quorum is not present at the commencement of the meeting, then two-thirds of the good-standing regular members present may vote to commence the meeting. If no quorum is reached, the Board of Trustees shall call another meeting within one month.
SECTION IV: VOTING BY PROXY
Voting by proxy is not allowed.
ARTICLE V: BOARD OF TRUSTEES
SECTION I: STRUCTURE
- The Board of Trustees shall consist of: (a) Seven Permanent Members: Initially selected by the Founding Committee. At least one member shall be female.(b) Four Rotating Members, elected to three-year terms by the General Masjid Membership at the annual meeting.(c) The President of the Executive Committee.
- The Chairman of the Board of Trustees shall be elected to a renewable three-year term by a simple majority vote. The President of the Executive Committee shall not serve as Chairman of the Board of Trustees.
SECTION II: RESPONSIBILITIES
The major responsibilities of the Board of Trustees include:
- Delegation of responsibilities to the Chairman.
- Guardianship of the Constitution and By-Laws, including the settlement, of all disputes regarding the interpretation of any article or part thereof.
- Development and maintenance of long-term planning and growth of the Masjid.
- Development of strategies for the investment of Masjid funds and the means for raising funds.
- Review and approval of the annual budget of the Masjid.
- Appointment of an independent auditor.
- Approval of the Constitution and By-Laws and amendments thereto.
- Appointment of Election Committees.
- Maintenance of written minutes and records of meetings.
- Other functions deemed necessary.
SECTION III: MEETINGS
- The Board of Trustees shall hold at least two regular meetings annually.
- A quorum for the meetings and for decision-making shall be a simple majority.
SECTION IV: VACANCIES
If any member of: the Board of Trustees, whether permanent or rotating; resigns or leaves the State of Kentucky prior to the expiration of his/her term, his/her position shall be deemed vacant, and the remaining members of the Board shall appoint another person for the remainder of the term of the departing member.
SECTION V: AUDITOR
The Board of Trustees shall appoint an independent auditor to overlook all financial records, transactions and accounts of the Masjid. He/she shall maintain the accounting manual specifying the approval process, internal controls and accounting procedures as approved by the Executive Committee. He/she shall be responsible for producing audited financial statements at least once a year, to the Board of Trustees.
ARTICLE VI: EXECUTIVE COMMITTEE
SECTION I: OFFICERS AND MEMBERS
- The officers of the Executive Committee shall be:President (2 year term)
Vice President (2 year term)
Secretary (2 year term)
Treasurer (2 year term), and
- The members of the Executive Committee shall be:
Chairpersons of Standing Committees (variable terms)
- The Treasurer must serve as the Chairperson of the Finance Committee.
SECTION II: ELECTIONS
- The officers shall be elected by the General Mas-jicl Membership through a nomination process set forth by the Board of Trustees.
- The candidates for the Executive Committee membership must meet the following eligibility criteria.(a) Dedication to work and ability to contribute individually and collectively towards meeting the purposes and objectives of the Masjid.
(b) Adherence and commitment to the Islamic principles and values.
(c) Membership in good standing and continued residence in the Lexington, Kentucky area.
SECTION III: RESPONSIBILITIES
The Executive Committee has the following responsibilities:
(a) To administer the daily affairs of the Masjid.
(b) To carry out any additional responsibility assigned by the Board of Trustees.
(c) To make financial transactions.
(d) To appoint Standing and Hoc Committees and to approve their programs & activities.
SECTION IV: MEETINGS
- The Executive Committee shall discuss and decide on the frequency of meetings and shall set days and times for such meetings.
- The quorum for the meetings is the simple majority of its members.
SECTION V: VACANCIES
Vacancies for officers shall be filled by candidates nominated by the Executive Committee and approved by the Board of Trustees.
SECTION VI: BUDGET AND EXPENDITURES
- The Executive Committee shall prepare a budget and submit it to the Board of Trustees for each annual fiscal period.
- All major items of approved expenditures in excess of $2,000.00 shall be made in consultation with the Board of Trustees.
SECTION VII: SPECIAL MEETINGS
- Special meetings of the Executive Committee may be called for by the President or at the request of at least two members of the Executive Committee.
- The quorum for the special meetings is the simple majority of its members.
SECTION VIII: DECISION MAKING
Decisions of the Executive Committee shall be made by a simple majority, and, in the case of a tie, the President’s vote will decide the issue.
SECTION IX: RESIGNATIONS
- A member of the Executive Committee may submit his/her resignation in writing to the President. The President may resign by notifying the Chairman of the Board of Trustees in writing.
- Within fifteen days from the date of a resignation, the President or the Vice President, as the case may be, shall report the resignation to the Executive Committee for its action.
SECTION X: OFFICERS
- President:The President shall be responsible to the Masjid membership and to the Board of Trustees for:
(a) Overseeing the general management of all act¬ivities of the Masjid.
(b) Calling for and presiding over meetings of the Executive Committee.
(c) Officially representing the Masjid to thepublic.
(d) Preparing and presenting the report of the Masjid activities at the annual meeting of the General Membership; and preparing interim reports on Masjid activities as the need arises.
(e) Executing contracts and other documents on the advice of Board of Trustees.
- Vice President: The Vice President shall perform the duties of the President in the absence of the President, subject to the restrictions of the Executive Committee.
- Secretary:The Secretary shall be responsible for:
(a) Maintaining a true record of minutes of the meetings of the Executive Committee.
(b) Preparing the agendas for meetings of the Executive Committee.
(c) Maintaining on file the official correspondence of the Masjid.
- Treasurer:The Treasurer shall be responsible for:
(a) Collecting and depositing all funds received.
(b) Signing withdrawal checks.
(c) Maintaining records of all financial trans¬actions of the Masjid. He/she shall be responsible for the systematic upkeep of books, receipts, disbursements and banking reconciliations.
(d) Reporting the financial status of the Masjid to the Executive Committee quarterly.
(e) Preparing the annual budget for the next fis¬
(f) Arranging for an audit of all financial ac-counts upon election to the office.
(g) Maintaining tax compliance.
(h) Maintaining the good standing of the corpor-ation.
(i) Preparing annual reports to IRS.
(j) Preparing monthly financial reports including itemized statements of income and expenditure.
ARTICLE VII: STANDING AND AD HOC COMMITTEES
SECTION I: COMMITTEES
The Executive Committee, based on community needs, will be responsible for establishing Standing and Ad Hoc Committees.
SECTION II: RULES AND RESPONSIBILITIES OF COMMITTEES.
- The Executive Committee shall be responsible for approving rules and responsibilities for all committees.
- Sub-committees may be formed within standing committees to carry out specific tasks.
ARTICLE VIII: BUDGET
SECTION I: BUDGET AND EXPENDITURES
- The Executive Committee shall formulate a budget and submit it to the Board of Trustees for each ensuing fiscal period.
- All major items of approved expenditures in excess of $2,000.00 shall be made in consultation with the Board of Trustees.
ARTICLE IX: CONTRACTS AND FINANCES
SECTION I: CONTRACTS
The Board of Trustees may enter into and/or authorize the Executive Committee to enter into contracts or execute and deliver instruments in the name of and on behalf of the Masjid.
SECTION II: CHECKS, DRAFTS AND OTHER FINANCIAL DOCUMENTS
All checks, drafts or orders for the payment of money, notes or other evidence of indebtedness up to the amount of $2,000.00 may be signed by the Treasurer or the member of the Executive Committee designated in his/her absence; those over $2,000.00 shall be countersigned by the Chairman of the Board of Trustees.
SECTION III: DONATIONS, GIFTS, AND CONTRIBUTIONS
- The Masjid may accept unconditional donations, gifts or contributions consistent with the aims and purposes of the Masjid according to the principles of Islam.
- The Masjid may invest its surplus funds in acceptable ventures, with the approval of the Board of Trustees.
SECTION IV: FISCAL YEAR
The fiscal year of the Masjid shall run from January 1 through December 31 of the same year.
ARTICLE X: REMOVAL OR DISMISSAL
SECTION I: PROCEDURE
- A member or officer, excluding a member of the Board of Trustees, may be dismissed by the Executive Committee for justified reasons only, including ithe following:(a) Failure to fulfill his/her responsibilities.
(b) Failure to comply with the Constitution and the By-Laws.
- The Board of Trustees may dismiss any member or officer by a simple majority of its members:(a) For a violation of Subsection 1 above.
(b) For bringing Islam or the Masjid into embar-rassment or disrepute.
(c) For disorderly or disruptive conduct.
ARTICLE XI: AMENDMENTS TO CONSTITUTION AND BY-LAWS
The Constitution and By-Laws may be amended as follows:
- A regular member may submit a written request for an amendment to the Board of Trustees.
- The Board of Trustees shall review the proposed amendment and shall decide whether to accept or reject it. An amendment shall need the vote of a two-thirds majority of the Board of Trustees for approval. If the proposed amendment is rejected, the Board of Trustees shall provide in writing the reasons for its rejection, and the Board of Trustees will then refer the rejected amendment to the General Masjid Membership.
- All amendments must be approved by a simple majority of the General Masjid Membership.
ARTICLE XII: DISSOLUTION/TERMINATION
Upon dissolution of the Masjid, the Masjid shall, after paying or making provisions for the payment of all liabilities of the Masjid, distribute the assets of the Masjid to Islamic organizations established for religious, charitable and educational purposes, such recipients being tax-exempt under the provisions of the U.S. Internal Revenue Code, or as determined by the Board of Trustees.